Privacy

Location.While trip detection is on, the app records your device's position continuously — including when the app is closed and the screen is off. That is how a drive is detected without you having to remember to start it. Positions are kept as the route of each trip, along with the start and end points.

Trips. Start and end times, distance, the route, and the addresses either end, which are resolved from the coordinates.

Places and areas. Locations you visit often, which the app groups and you can name, plus any areas you draw on the map.

Vehicles. What you call them, whether they belong to a business, and odometer readings — either typed in by you or read from the vehicle if you connect it.

Expenses. Amounts, categories, notes, and any receipt photographs you attach.

Your account. Email address and name, held by our authentication provider. Mileday never sees or stores your password.

Diagnostics. Whether trip detection is running, when the device last reported a position, and crash reports. This exists because mobile operating systems stop background apps aggressively, and without it a phone that has silently stopped recording is indistinguishable from one that simply has not moved.

Mileday does not sell your data and does not use it for advertising. It is shared only with the services needed to run the product:

• Convex — the database holding your trips, places and expenses.
• Clerk — accounts and sign-in.
• Mapbox — turns coordinates into addresses and draws the maps. Coordinates are sent to do this.
• Smartcar — only if you connect a vehicle. It reads the odometer and vehicle details from the manufacturer.
• Anthropic — only for trips that your own rules could not classify. See below.
• Stripe — payments. Card details go to Stripe directly and never reach Mileday.
• Sentry and PostHog — crash reports and product analytics.

If a trip cannot be classified by your own rules, working hours or vehicle, Mileday may ask Anthropic's Claude to suggest whether it looks like business or personal driving. What is sent is the trip's place names and addresses, its local time and duration, its distance, any note you wrote, your description of your work, and how you classified similar trips before.

The suggestion is only ever a suggestion — it is shown to you and takes effect only if you accept it. Anthropic does not train models on data sent through their API. If you would rather no trip data left for this purpose, leave the business description empty and dismiss the suggestions; a workspace with no API key configured never sends anything.

Trips and expenses are kept for as long as your account exists, because a mileage log is a tax record and is usually needed for several years after the driving happened. Diagnostic data is kept for a short period and then discarded.

In the app, open Settings → Delete account. This permanently removes every trip and its route, your places, areas and rules, your vehicles and odometer readings, your expenses and receipt photographs, and the account itself. It cannot be undone.

If you are on a team, only your own records are removed. Your colleagues' trips and the team's settings are untouched.

You can also stop collection at any time without deleting anything, by turning off trip detection in the app or revoking the location permission in your device settings.

Mileday asks for background — “Always” — location access. It genuinely needs it: a mileage tracker that only records while you are looking at it does not work, because nobody looks at their phone while driving. Trip detection stops working without it.

Mileday is a tool for work-related driving and is not directed at children. We do not knowingly collect data from anyone under 13.

Mileday is a product of Bravovalley LLC, doing business as Bravo Tech Systems, which is responsible for the data described here. Questions about this policy, or about the data held about you, can go to privacy@mileday.app.